ELECTION
The election will take place once in every five years. The out-going President shall fix the date and time of annual General meeting, giving a notice of 15 days and shall invite nominations for election of the members of the Governing body.

The Governing body shall nominate three members to constitute the Election committee to conduct the election and shall nominate one of them as convener. Voting, when becomes necessary shall be by ballot but limited to members with right to vote. 

Powers and Duties of the Office bearers of the Governing Body

• President:
  The president shall preside over and conduct the business of the Governing body and General body meeting of the Association and will be spokesperson for the Association’s affairs as well as authority to correspond with other agencies.
   

• Vice President:
  Vice President shall assist the President in the performance of letter’s duties. The Vice President shall discharge the duties of President, Secretary during their absence, as per direction of the president.
   

• Secretary:
  Shall exercise general supervision in the affairs of the Association and be responsible for:
  a) Convening in consultation with President all meetings of General body and the Governing body and recording the minutes of the meeting, carrying correspondence on behalf of the Association, submitting reports to the Governing body from time to time.
  
  b) Incurring necessary expenditure under the budget’s provisions which shall be subject to approval at next Governing body meeting and in case of urgency as even beyond budget provisions with the prior approval of the President.
  
  c) To look into any complaints received from members on the facilities provided by the Association and place his/her findings before the Governing body for such action as may be deemed necessary.
  
  d) He/she will be in-charge of the administration of the Association and also be the custodian of the office property.
  
  e) Signing the agreements along with the President of the Association, where it is necessary.
  
  f) Shall maintain proper account of the Association records, all accounts on behalf of the Association issue receipts and make payments against bills passed by the President.
  
  g) To keep proper account of the receipts and expenses. 
  
  h) Arrange for the audit of the annual accounts of the Association, in consultation with President. 
   
  i) Arrange for the safe custody of the funds of the Association as directed by the Governing body.
  
  j) The subscription and other accounts shall be deposited in scheduled Bank in the name of the Association and shall be operated under the joint signature of the President and Secretary.
  
  k) To prepare the annual statement of the income and the expenditure and also the budget of the following year.
   

• Joint Secretary:
  The joint secretary will assist the secretary in all administrative and accounts related affairs and will perform the duties of secretary in the absence of secretary.

• Meetings of the Governing body shall be held once in three months positively.

• Notice pertaining to a meeting shall be served 10 days prior to the due date and this shall be mentioned in Agenda.

• For Quorum presence of at least 1/3 of the members shall be essential. In case lack of Quorum meeting shall be adjourned and a fresh notice of at least 3 days should be issued.

• The meeting shall be presided over by the President. In case of absence of the President, the Vice President/ Secretary shall preside over the meetings.

• One member shall have only one vote but in case of tie the President’s vote shall be decisive.

• In case of a vacancy occurred in governing body due to any reason, the same shall be filled by the governing body by co-option.